Worker Screening Requirements (Employees of Registered NDIS Providers)

From 1 July 2019, if you are a worker delivering NDIS supports and services for a registered NDIS provider, you will need to have an acceptable check.

What is worker screening?

Worker screening is a way to check that the people who are working, or wish to work, with NDIS participants don’t present an unacceptable risk to people with disability. It provides registered NDIS providers with an important tool for their recruitment, selection and screening processes, and assists in the ongoing review of the suitability of their workers.

A new NDIS Worker Screening Check is coming

As a part of the National Disability Insurance Scheme Quality and Safeguarding Framework, the Commonwealth and most states and territories will transition soon to nationally consistent worker screening arrangements.

The NDIS Worker Screening Check will replace the different arrangements operating in each state or territory, and set a single national standard for all workers.  Some states and territories may still have additional requirements in some circumstances, e.g. people working with children may need to undertake additional screening.

When will the NDIS Worker Screening Check start in my state or territory?

All states and territories will commence the NDIS Worker Screening Check on or before 1 July 2020. Interim state or territory screening arrangements are in place for all states and territories (except Western Australia) until the NDIS Worker Screening Check commences.

Once fully rolled out, NDIS Worker Screening will enable a worker with clearance to deliver services and supports in any state or territory, or to any employer delivering services and supports under the NDIS. This will reduce paperwork for workers and employers, while increasing the safety of participants.

When new national worker screening arrangements commence in each state and territory, workers will be required to seek a new NDIS worker clearance, when their existing check expires.

The NDIS Commission will provide more information about the NDIS Worker Screening Check closer to the time it commences roll-out.

Do I need to hold a check right now?

From 1 July 2019, NDIS workers in all states and territories, except for Western Australia, need to have an acceptable check in place to provide NDIS supports and services on behalf of a registered NDIS provider to people with disability

If you are a worker in any state or territory except for Western Australia, and you work for a registered NDIS provider, from 1 July 2019 you will need a check if you are:

  • key personnel (for example, a CEO, a Board Member) (as defined in s11A of the National Disability Insurance Scheme Act 2013)
  • in a role for which the normal duties include the direct delivery of specified supports or specified services to a person with disability
  • in a role for which the normal duties are likely to require more than incidental contact with people with disability (as defined in s6 of the NDIS Rules (Practice Standards – Worker Screening) Rules 2018)

Your employer is responsible for assessing whether or not you need an acceptable check.

If you do not have more than incidental contact with people with disability as a normal part of your jobs (for example, if you work as administrative support staff), it is not mandatory to have a check, but your employer can still require you to get one.

Exemptions

If you are a secondary school student on a formal work experience placement, you will not need a check to work with people with disability in the NDIS. You should make sure that your employer has organised for you to be directly supervised by someone who does have a check.

What do I need to do right now?

If you work for a registered NDIS provider and you deliver NDIS services or supports to NDIS participants in any state or territory except for Western Australia, there will be some changes to who needs a check, and what check you need to get. There is more information about the type of check you are required to hold on the Worker Screening Requirements (Registered NDIS Providers) page. Ask your employer if you are unsure what you need to do.

Working before you have a check outcome

Depending on your employer and the laws in your state or territory, you might be able to begin working in a risk assessed role once you have submitted an application for an acceptable state-based check, and before a final decision has been made issuing you a check.

Some states do not allow workers to commence employment in a risk-assessed role until a check is in place. It is up to your employer to check to see if you can start work without a final decision being made about your check. If you apply for a check in any of the states that require workers to have a check before starting work, you are not permitted to work in a risk-assessed role, even in another state or territory, until a check is provided from the state in which you applied. States in which NDIS workers cannot commence work until they hold a check include Queensland, Victoria, and South Australia.

If you are asked to work after submitting an application and before you have received your check, make sure that:

  • your employer has agreed for you to work before a final decision is made
  • your employer has checked that you can work without a final decision about a check in your state or territory
  • your employer has a written risk management plan addressing the risk of harm to people with disability
  • your employer has arranged for you to be supervised by someone else who has a check
  • the screening unit in your state or territory has provided you with a formal written notice confirming that you have made an application
  • you have shown your employer the written notice and they have kept a record of the application number.

If I have an acceptable check in one state, does it allow me to work in another state or territory?

No. The ability to work in any state or territory with one check will only be permitted once the NDIS Worker Screening Check commences.